On Recording Council Motions/Resolutions
WHEREAS it is important for Council to have a ready reference to past and current Motions/Resolutions;
WHEREAS it is equally important for members to be able to be kept fully informed of Council plans and decisions;
BE IT RESOLVED that a Motions/Resolutions database be created expeditiously with search facilities using the following 9 fields (4 contain a boolean Yes/No, and the next 5 contain text/sentences):
Draft, Rejected, Deferred, Approved
Title, Sponsors, Operative, Background, Actions;
BE IT FURTHER RESOLVED that the Executive Director officially appoint an individual to update this Database (when available) within 5 working days of a Council meeting;
BE IT FURTHER RESOLVED that a schedule be developed to add past Council Motions/Resolutions to this Database.
Councillors need an easy and quick reference to current and past decisions that may influence new Motions being proposed. In addition, interested members should have quick access to proposals and decisions should they wish to raise questions through their representatives. This is another step in improving transparency, openness and participation of the membership.